We recognise the importance of protecting your privacy.
We are committed to protecting your privacy. We will ensure that any personal information provided to us will be treated in accordance with the Privacy Act 2020 and as described in this policy.
Information about donations is handled with respect and confidentiality, as required by law.
Some donors prefer anonymity. We will respect your wishes if you prefer your gift to remain confidential.
The personal information you provide as a donor, volunteer or supporter, or when submitting an online enquiry form through our websites and social media channels will be protected by us. We only disclose your contact information to third parties, such as healthcare agencies, in accordance with the Privacy Act or where we have specifically advised you at the time we have collected your information, or you have otherwise explicitly consented.
What information we collect
We collect personal information from donors including name, addresses, telephone numbers, e-mail addresses, dates of birth and donation dates and amounts. We also record your relationship to us, such as volunteer, private individual, company etc. We will record this information in our donor data base unless you’ve specifically requested us not to.
We collect personal information from volunteers and people who have offered to volunteer, including name, contact details, such as email addresses, location and areas of interest for volunteering opportunities. Details of people who offer to volunteer for us are inputted into our database.
We collect personal information from supporters (people who have registered to receive information about BCFNZ e.g. newsletters upcoming events in your area) including name and contact details, including email addresses. For example, if you attend our events you are given the opportunity to complete an evaluation form, where you can specify if and how you would like your details added to our database.
We record and respect specific requests made by donors, volunteers and supporters, for example, requests to remain anonymous or to be excluded from certain mailings.
We do not obtain information about individuals or organisations from other organisations, unless those concerned have authorised such collection.
Consequences of not providing requested personal information to us
If you’ve not provided some or all of the personal information set out above, we may not be able to carry all of the activities set out in this policy, for example we may not be able to process your donation or provide you with volunteering opportunities that are best suited to your skills.
Storage and security of information held
We take reasonable steps to ensure your personal information is protected from misuse and loss and from unauthorised access, modification or disclosure. We may hold your information in either electronic or hard copy form. Some of our website applications are provided by third parties where the privacy statement of the third party applies, not BCFNZ’s.
All access to donor financial information is strictly limited to BCFNZ staff responsible for processing and reporting on this data. To process online payments, we only use reputable companies that have world-class security. We do not have access to your credit card or account details sent to those companies and the information is not stored electronically by us.
Incoming donations and related paperwork are stored in a safe until processed.
After processing donations and banking any cash/cheques, the related paperwork is kept in archive boxes for seven years in a locked office/storage area.
Paperwork aged seven years old and over is securely destroyed.
Our database is password protected and we have a strict hierarchy of access rights in place.
Updating, accessing and correcting personal information
To ensure that your recorded personal information is accurate and up-to-date, please notify us of any changes to your personal details as soon as possible through the following contact methods.
Phone: (09) 304 0766
Under the Privacy Act 2020 you have the right to access and request any corrections to your personal information, please make any requests using the contact details above.
Donor Bill of Rights
Breast Cancer Foundation NZ subscribes to the Donor Bill of Rights.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organisations and causes they are asked to support, we declare that all donors have these rights:
To be informed of BCFNZ’s mission, the way BCFNZ intends to use donated resources, and its capacity to use donations effectively for their intended purposes.
To be informed of the identity of those serving on BCFNZ’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
To have access to BCFNZ’s most recent financial statements.
To be assured their gifts will be used for the purposes for which they were given.
To receive appropriate acknowledgment and recognition.
To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
To expect that all relationships with individuals representing organisations of interest to the donor will be professional in nature.
To be informed whether those seeking donations are volunteers, employees of the organisation or hired solicitors.
To have the opportunity for their names to be deleted from mailing lists that an organisation may intend to share.
To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
The Donor Bill of Rights is endorsed by the Fundraising Institute of New Zealand (FINZ) and developed by: American Association of Fund Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), Association of Fundraising Professionals (AFP).
Confidentiality and health information
When you apply for BCFNZ funding for support services you will be asked to provide personal health information.
By completing this application process, you are agreeing to our terms and conditions regarding confidentially and the safe storage of your health information.
Personal health information collected as part of your BCFNZ application is stored securely and may be used to improve the service we provide to you.
Your personal health information will only be accessed by BCFNZ staff who require this information to carry out a task within the scope of their work, this may include service development and research.
You may contact BCFNZ at any time to ask what personal information we hold about you, to discuss or correct personal health information or to ask us to remove your personal information.
BCFNZ may share referral information with your chosen counsellor, PINC and STEEL or a lymphoedema health professional, who is directly involved in your care for the purpose of improving treatment outcomes.
Notification of changes
Health information on our website about cancer, treatments and supportive care has been written and edited by BCFNZ staff including breast cancer nurses, medical specialists and other health professionals. We make every effort to ensure the information provided is as up-to-date and as accurate as possible, however we do not accept liability for misinterpreted or incorrect information. It is also not our intention to recommend any particular form of treatment. You should always discuss information with your health team where possible.